Now Required for Expense Reimbursement

Now Required for Expense Reimbursement

Published on: April 22, 2025

Now in effect, an associate must have an active primary bank account displayed in the Hoshonti Expense Module to be reimbursed for expenses and/or to complete a report to reconcile their purchase card charges. Associates who do not have active/accurate expense management information in the Hoshonti Expense Module will no longer be able to complete an expense report or enter an expense report in Hoshonti for reimbursement.

How to Meet this Requirement:

To ensure your Hoshonti Expense Module is active and ready to receive reimbursement for an approved expense report and/or complete an expense report to reconcile your monthly purchase card transactions, follow these steps:

  1. Click on the Expenses App in Hoshonti.
  2. Click the setting gear on the right side of the page; click on “Manage Bank Accounts” choice.
  3. Make sure the bank account listed with the check mark (primary) is your correct/current bank account.

To assist with this process, our Travel & Expenses team has also produced a Job Aid.
Hoshonti Job Aid

Additional Notes

  • Updating your bank account in your Hoshonti Pay App does not automatically also update the bank account in your Hoshonti Expenses App as they must be put in separately in two different places in Hoshonti – EVEN if they are the same bank account because this information (Pay and Expenses) is housed separately in different apps in Hoshonti.
  • If your bank changes names or is sold, there is a strong likelihood that you will have to update your information in Hoshonti as the bank change likely means the bank routing number for your account also needs updating.
  • Even if the only expense report you complete each year is related to carrying out your volunteer shift at the Labor Day Festival, your information in the Hoshonti Expense Module must be updated/active for expense reimbursement to occur.
  • Associates who expect to work a volunteer shift at the 2025 Labor Day Festival and who expect to turn in an expense report for reimbursement should review their Hoshonti Expense Module to ensure their bank information is active and correct.
  • Associates who are completing an expense report to reconcile their monthly purchase card transactions must still have a valid bank account in Hoshonti to complete an expense report payable to JP Morgan.
  • Associates who use the ITS/Stride Payroll Card to receive their CNO paycheck will no longer have an active primary bank account in Hoshonti when the ITS/Stride Payroll Card is no longer an option for CNO Associates beginning July 1, 2025.

Additional Resource and Information

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